04
Turn the venue into a workable plan
The right production plan starts with the room. In San Francisco, downtown hotel ballrooms, waterfront event spaces, private galleries can have very different arrival routes, setup windows and sound policies. If guests are traveling from Daly City or South San Francisco, include practical arrival directions with the invitation. Ask the venue about available power, delivery access, approved suppliers and where equipment can wait before installation. Keep photo queues away from service doors and emergency exits. An outdoor idea also needs a workable weather alternative, not just a hopeful forecast. Confirm loading access and parking before finalizing equipment. Rooftops and waterfront venues need a sheltered alternative for fog and wind.